INSTRUCTIONS AND PAST NOTICES

The original submission deadline was December 31, 2003, then extended to January 30, 2004,  February 29 and then March 31.

In the week or so following Tuesday November 25,  2003, usernames and passwords (and brief instructions) were emailed to all  plenary speakers and chairperson of the parallel sessions by the upload robot to give them access to the upload  area:   http://141.108.24.15:8000/menu.html

A single zipped file consisting of a single latex file main.tex or a collection of files as described below will be uploaded for your  proceedings contribution. The Plenary talk may have up to 40 Pages. Upload instructions are given below.

If your email has changed since the conference or you do not have an email or you did not receive the email sent to you, you must contact administrator@icra.it

The proceedings will be jointly published in paper form by World Scientific in Singapore [proceedings editors: Santiago Perez Bergliaffa , Mario Novello and Remo Ruffini, with online assistance from Vittorio Vannini] and in electronic form by ICRA at its website http://141.108.24.15:8000/menu.html .
The on-line proceedings will contain the PDF and PS version of each contribution for direct viewing with the freely available Adobe Acrobat Reader (PDF) and GhostView (PS).
[Note that Adobe Distiller converts PS into PDF files.]

The plenary lectures will be made available on-line in video format with accompanying audio at the ICRA  website, when time permits.

The chairperson of a parallel session may author or coauthor an article (or designate a rapporteur in his or her place) of up to 20 paper pages. Parallel session participants may have up to 3 paper pages (this "short version" is an extended abstract containing the main idea and complete references). More extended versions can be negotiated with the chairperson and the proceedings editors. [Paper pages refer to the book formatted proceedings.].

Articles must be prepared in LaTeX with the World Scientific LaTeX proceedings macros for 9.75x6.5in page size. They are available for download at
http://www.worldscientific.com/others/style_files/proceedings/proceedings_style_files.shtml
Graphics files inserted in the LaTeX article file must be Encapsulated Postscript (EPS) files or the upload software will not be able to create the final output. If you cannot convert your graphics format to EPS, you must contact the Editors to see how this can be dealt with.

MS WORD submissions cannot be accepted by web upload but MUST be emailed to Santiago Perez-Bergliaffa
[sepb@cbpf.br] with SUBJECT heading:

The deadline for proceedings submission is March 31, 2004.

The files should be submitted by web upload at this site http://141.108.24.15:8000/menu.html

Submission of  a manuscript does not mean that it will automatically be included in the proceedings.
After the final deadline, chairpersons will review the papers submitted to their session; certain papers may be sent to referees at the discretion of the editors and/or chairpersons. When your file is successfully typeset, a confirmation will be sent to the e-mail address used to submit it. Otherwise a request for a corrected electronic version of your paper will be made to that e-mail address.

When articles are released to the public by the chairpersons and editors ("published on-line"), they may be viewed by their submitters in PDF or PS format at the "published proceedings" link at:
http://141.108.24.15:8000/menu.html .
It is important that the submitting author verify that the PDF and PS files look correct when initially generated by the robot at submission time since glitches can occur in the robot typesetting process.

Contributions may be searched by author name, title, keywords, or the parallel session abbreviation (see the parallel program for these abbreviations) or by the plenary session abbreviation PLS which produces the list of all plenary sessions. To access the PDF or PS files one clicks on the "open folder" icon in the leftmost column of the desired listing from the search results and selects either one or the other. [Shift clicking allows saving of the file locally to view full screen without the browser banner and webpage frame reducing the available window.]

Zipped file details

EVEN A SINGLE LATEX FILE (WHICH MUST BE CALLED "MAIN.TEX") MUST BE ZIPPED IN ORDER TO SUBMIT ON-LINE.

Winzip or pkzip or gzip utilities which produce a .zip file are the intended packaging method for one latex .tex file or one latex file plus possible additional macro files (not including the World Proceedings files)  and possible postscript figures. If more than one file is present with the extension .tex, the robot will be confused about which one is the main latex file, which would have to be named "main.tex" to avoid confusion with the other .tex file, whatever it is.
EVEN IF THERE IS ONLY ONE LATEX FILE (EXTENSION ".TEX"), IT MUST BE NAMED "MAIN.TEX"
(uppercase or lowercase, it's not important)
[Unix world: the upload software can actually accept uuencoding (with extension uue instead of uu), but doesn't support nested archive (tar + uue, tar + gzip, ecc.). So just use either a  tar (uncompressed)format (file.tar) or a unix porting of a zip archiver but not both.]

Upload Instructions

You can upload your proceeding contribution at the page
http://141.108.24.15:8000/menu.html
using the following personal login information in the email sent to you by the proceedings upload robot:

Username: <your username string found here> Password: <your password string found here>

Once you enter the site, go to the "upload article" link at the top center of the webpage to upload your article. Once there you will see a list of your contributions, if more than one, identified by session. Click on the upload icon to the left of each item to insert the required information for each contribution and upload the file for it, created following the instructions on the proceedings web page www.icra.it/mg/mg10/proceeding/instructions_mg10.htm .

It will then be processed and converted into pdf form for you to check that it has compiled correctly. You will receive an email with the latex log file when complete (usually only minutes). You may then return to the same upload page, reload it, and see links to the pdf and ps files.
You may check them with the free Abobe Acrobat Reader or Ghostscript software as described above.

You may continue uploading corrected files until the submission deadline. Once the submission deadline has passed and your article is reviewed by the editors and accepted, it will then be viewable from the link "published proceedings" to the webpage for the search engine for the on-line proceedings.